Office and Project Manager

Contract Type:

Contract to Perm

Location:

Palmetto Bay - FL

Industry:

Professional Services

Contact Name:

Contact Email:


Date Published:

10-Oct-2025

The JobSquad Solutions Team is currently looking for a Office and Project Manager  to work at a company located in the Palmetto Bay, FL area!
 
Job Title




Office and Project Manager   
Position Location



Palmetto, Bay, FL 33157
 
Pay/hours for position




$29 per hour 
Requirements of position



 
Qualifications:
 • 5+ years of experience in operations, staff coordination, or project management, preferably within design, architecture, construction, or luxury services.
 • Skilled at managing teams, calendars, and overlapping timelines with a high degree of accuracy.
 • Proficient in project management tools (Click Up strongly preferred).
 • Excellent communication, leadership, and organizational skills.
 • Proven ability to manage multiple priorities in a fast-paced, client-focused environment.
 • High level of discretion and professionalism.
Bonus Qualifications:
 • Familiarity with the luxury design or construction industry.
 • Experience working closely with a founder or creative executive.
 • Knowledge of CRM or client service platforms.
 
 
 
 
 
Responsibilities of position




The Staff and Project Manager will work closely with the Owner/Principal to oversee operations, manage project timelines, and coordinate cross-functional teams. This role is central to ensuring internal alignment, maintaining schedules, and driving task execution. The ideal candidate will be highly organized, tech-savvy, and comfortable leading staff while streamlining communication and workflows across the organization.
 
Key Responsibilities:

 Project & Operations Management
 • Maintain and manage the firm’s master job schedules, ensuring clarity and accountability across all project timelines.
 • Coordinate with design teams, construction consultants, and vendors to keep project phases on track.
 • Track key milestones and manage multiple concurrent deadlines.
 • Proactively identify and resolve scheduling conflicts or workflow bottlenecks.
 • Manage and track project budgets in coordination with accounting manager.
 
Executive Support
 • Serve as a trusted partner and operational liaison to the Owner/Principal.
 • Manage daily logistics and work with executive assistant on owner’s calendar.
• Prepare meeting agendas, take notes, and ensure follow-ups are completed.
 • Assist with prioritizing communications, including triaging emails as needed.

 Staff & Team Coordination
 • Oversee the activities of administrative and support staff.
 • Lead weekly team meetings and manage cross-functional coordination.
 • Ensure clarity on roles, priorities, and deliverables within the team.
 
Systems & Task Management
 • Manage and optimize Click Up (or equivalent project management platform).
 • Develop and maintain dashboards, automations, templates, and reports.
 • Train team members and support adoption of systems and processes.
 
Office Management
 • Handle day-to-day office operations.
 • Develop and enforce standard operating procedures (SOPs) and internal best practices.
 • Act as a bridge between departments and the principal to enhance decision making and efficiency.
 
The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion. 
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