Accounts Payable Coordinator

Job Title

 Accounts Payable Coordinator

Position Location

 Bethany, CT

 

Pay/hours for position

 $25-35/ hr/ 8:00 AM- 5:00 PM (1 hour break) or 8:30 AM- 5:00 PM (20 minute break), Hybrid schedule: 3 days in office (Tuesday, Wednesday, Thursday) and remote on Monday and Friday

Requirements of position

Education & Experience:

•          High School Diploma required; Bachelor’s degree in Business, Accounting, or a related field preferred.

•          Minimum of 3 years of accounts payable experience using a computerized three-way match system; experience with JD Edwards preferred.

 

Technical & Professional Skills:

•          Intermediate proficiency in Microsoft Office applications (Excel, Word, Outlook).

•          Ability to learn and perform basic general accounting functions as required.

•          Strong organizational skills with the ability to prioritize and manage multiple tasks.

•          High attention to detail and accuracy.

 

Communication & Collaboration:

•          Strong oral and written communication skills.

•          Self-starter with a high level of motivation and accountability.

•          Demonstrated teamwork and cooperation; maintains a positive, professional working relationship with all employees and vendors.

 

Physical & Other Requirements:

- Ability to bend, reach, file, and lift or carry up to 15 pound

 

 

 

 

Responsibilities of position

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1.         Invoice Processing, Payments and Cash Controls (65%)

•          Process vendor invoices using a computerized three-way match system; resolve discrepancies and schedule invoices for payment.

•          Ensure all invoices are properly approved in accordance with company policies and procedures; review batches for accuracy.

•          Generate weekly check and wire runs; prepare and process manual checks as required.

•          Transmit Positive Pay files to the bank on a daily basis.

•          Match checks to invoices, route for signature approval, mail payments, and file supporting documentation.

 

2.         Vendor Setup, Tax and Compliance (20%)

•          Set up new vendors and maintain vendor master data, including W-9 documentation.

•          Maintain vendor files and prepare, review, and file annual 1099 forms.

•          Perform self-assessment of use tax; register, prepare, file, and pay state sales and use tax returns on a timely basis.

•          Complete credit applications requested by new vendors.

 

3.          Documentation, Controls & Internal Support (15%)

•          Act as backup to review and approve employee expense reports submitted through the web-based expense reimbursement system and manual reports for assigned users.

•          Respond to vendor and internal customer inquiries in a timely and professional manner. – 

•          Maintain written procedures for all aspects of the accounts payable function.

•          Maintain accounts payable files for open and paid invoices.

•          Act as backup for other Accounts Payable team members during absences.