The JobSquad Solutions Team is currently looking for a Accounts Payable Coordinator to work at a company located in the Bethany, CT area!
| Job Title
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| Accounts Payable Coordinator
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| Position Location
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| Bethany, CT
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| Pay/hours for position
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| $25-35/ hr/ 8:00 AM- 5:00 PM (1 hour break) or 8:30 AM- 5:00 PM (20 minute break), Hybrid schedule: 3 days in office (Tuesday, Wednesday, Thursday) and remote on Monday and Friday
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| Requirements of position
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| Education & Experience:
• High School Diploma required; Bachelor’s degree in Business, Accounting, or a related field preferred.
• Minimum of 3 years of accounts payable experience using a computerized three-way match system; experience with JD Edwards preferred.
Technical & Professional Skills:
• Intermediate proficiency in Microsoft Office applications (Excel, Word, Outlook).
• Ability to learn and perform basic general accounting functions as required.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• High attention to detail and accuracy.
Communication & Collaboration:
• Strong oral and written communication skills.
• Self-starter with a high level of motivation and accountability.
• Demonstrated teamwork and cooperation; maintains a positive, professional working relationship with all employees and vendors.
Physical & Other Requirements:
- Ability to bend, reach, file, and lift or carry up to 15 pound
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| Responsibilities of position
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| ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Invoice Processing, Payments and Cash Controls (65%)
• Process vendor invoices using a computerized three-way match system; resolve discrepancies and schedule invoices for payment.
• Ensure all invoices are properly approved in accordance with company policies and procedures; review batches for accuracy.
• Generate weekly check and wire runs; prepare and process manual checks as required.
• Transmit Positive Pay files to the bank on a daily basis.
• Match checks to invoices, route for signature approval, mail payments, and file supporting documentation.
2. Vendor Setup, Tax and Compliance (20%)
• Set up new vendors and maintain vendor master data, including W-9 documentation.
• Maintain vendor files and prepare, review, and file annual 1099 forms.
• Perform self-assessment of use tax; register, prepare, file, and pay state sales and use tax returns on a timely basis.
• Complete credit applications requested by new vendors.
3. Documentation, Controls & Internal Support (15%)
• Act as backup to review and approve employee expense reports submitted through the web-based expense reimbursement system and manual reports for assigned users.
• Respond to vendor and internal customer inquiries in a timely and professional manner. –
• Maintain written procedures for all aspects of the accounts payable function.
• Maintain accounts payable files for open and paid invoices.
• Act as backup for other Accounts Payable team members during absences.
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The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.
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