Office Manager

Job Title 

Office Manager  

Position Location 

Hialeah, FL 33018 

Pay/hours for position 

$85K per year 

Requirements of position 

Qualifications: 

• Bachelor’s degree in business administration, Accounting, or a related field (Master’s degree preferred). 

• 5–7 years of progressive experience in office, operations, or department management, including direct supervisory experience across multiple business functions. 

• Solid understanding of accounting principles, HR practices, inventory control, and warehouse operations. 

• Proven leadership, organizational, and communication skills. 

• Proficiency in ERP systems, HRIS platforms, and Microsoft Office Suite (Excel, Word, PowerPoint). 

• Must be fluent in English and Spanish  

Responsibilities of position 

Position Summary: 

We are seeking a dynamic and experienced Office Manager to oversee the day-to-day operations of the Accounting, Inventory, Warehouse, and Human Resources departments. Reporting directly to the Chief Executive Officer (CEO), the Office Manager will play a pivotal role in aligning departmental performance with organizational goals. The ideal candidate will demonstrate strong leadership, operational oversight, and a deep understanding of administrative and human capital management. 

Key Responsibilities: 

1. Departmental Oversight: 

• Provide strategic direction and hands-on management across the Accounting, Inventory, Warehouse, and Human Resources departments. 

• Ensure all departments operate efficiently and in compliance with internal policies and external regulatory standards. 

• Implement and monitor performance metrics and drive continuous improvement initiatives. 

2. Financial & Accounting Management: 

• Oversee the accounting team in handling general ledger, accounts payable/receivable, payroll, tax filings, and financial reporting. 

• Assist in the preparation and review of financial statements and reports to ensure accuracy and timeliness. 

• Support budgeting, forecasting, and audit processes. 

3. Inventory & Warehouse Operations: 

• Supervise inventory control processes including stock management, order accuracy, and loss prevention. 

• Ensure optimal warehouse operations including logistics coordination, space utilization, and on-time delivery performance. 

• Collaborate with procurement and supply chain functions to improve operational efficiency. 

4. Human Resources Supervision: 

• Directly oversee the Human Resources Coordinator, ensuring the smooth execution of key HR functions, including recruitment, onboarding, employee relations, compliance, and performance management. 

• Ensure that all HR activities and policies are in full compliance with labor laws, internal policies, and industry’s best practices. 

• Collaborate with the HR Coordinator to develop and implement HR strategies that align with the company’s goals and growth objectives. 

• Serve as the primary point of escalation for any HR-related issues, providing guidance and support in resolving employee conflicts or complex HR matters. 

5. Executive Reporting & Support: 

• Prepare and present periodic reports to the CEO on departmental performance, risks, and key initiatives. 

• Support the CEO in executing strategic plans and cross-functional projects. 

• Serve as a central communication link between departments and executive leadership. 

6. Leadership & Staff Development: 

• Lead and mentor department heads, ensuring accountability, performance, and professional development. 

• Promote a collaborative, results-driven culture across all departments. 

• Conduct regular team meetings and performance reviews and identify training and development needs. 

In-office position in Hialeah, FL 33018 

$85k per year