Accounts Payable and Collections Specialist

Job Title 

Accounts Payable and Collections Specialist  

Position Location 

Hollywood, FL 33020 

Pay/hours for position 

$24-$26 per year     

Requirements of position 

 Qualifications & Requirements 

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred. 

• 2+ years of experience in Accounts Payable and/or Accounts Receivable/Collections. 

• Strong understanding of accounting principles and internal controls. 

• Experience with ERP/accounting systems (NetSuite, SAP, Oracle, or similar preferred). 

• Proficiency in Microsoft Excel and accounting software. 

• Excellent organizational, communication, and problem-solving skills. 

• Ability to manage multiple priorities in a fast-paced environment. 

• High attention to detail and accuracy. 

Preferred Skills 

• Experience in equipment leasing, service, or manufacturing industries. 

• Knowledge of credit and collections, best practices. 

• Bilingual (English/Spanish)  

Responsibilities of position 

Job Summary 

The Accounts Payable & Collections Specialist is responsible for managing vendor payments and customer receivables to ensure accurate financial records and healthy cash flow. This role supports daily accounting operations by processing invoices, reconciling accounts, and performing collections activities while maintaining compliance with company policies and accounting standards. 

Key Responsibilities 

Accounts Payable 

• Process vendor invoices accurately and timely, ensuring proper approvals and coding. 

• Match purchase orders, receiving documents, and invoices (3-way match). 

• Prepare and process weekly check runs, ACH, and wire payments. 

• Reconcile vendor statements and resolve discrepancies. 

• Maintain organized and accurate AP records and files. 

• Ensure compliance with internal controls and company accounting policies. 

Accounts Receivable / Collections 

• Monitor customer accounts to ensure timely payment of invoices. 

• Perform collection activities via phone, email, and written correspondence. 

• Resolve billing issues and discrepancies with customers and internal departments. 

• Apply customer payments accurately to accounts. 

• Maintain detailed notes on collection activity and payment status. 

• Assist in preparing aging reports and recommending actions to reduce delinquent accounts. 

General Accounting Support 

• Assist with month-end closing activities related to AP and AR. 

• Reconcile AP and AR sub-ledgers to the general ledger. 

• Support audits by providing documentation and explanations as needed. 

• Communicate effectively with vendors, customers, sales, and operations teams. 

Work Environment & Schedule 

• Office-based position in Hollywood, FL. 33020 

• Full-time, Monday through Friday. 

Salary 

$24-$26 per hour