| Minimum Qualifications (Knowledge, Skills, and Abilities)
- High School Diploma or GED required; College degree in accounting or finance is a plus.
- Ability to read, comprehend, and write professional instructions, correspondence, and memos; ability to effectively present information in one-on-one and small group situations.
- Strong grasp of general arithmetic, including addition, subtraction, multiplication, and division in all units of measure (whole numbers, fractions, decimals, ratios, and percentages).
- Ability to apply common sense and logic to carry out instructions and resolve problems involving several concrete variables in standardized situations.
- Proficiency in Microsoft Excel, Word, and various web-based tools. Knowledge of QuickBooks Accounting software is preferred.
Physical Demands and Work Environment
- Primarily a sedentary role, requiring extended periods of sitting at a desk.
- Frequent use of a computer, including typing and viewing a screen for long durations.
- Speaking and hearing to communicate with customers, employees, and on the telephone.
- Occasional lifting of office supplies or packages, typically under 20 pounds.
- Limited walking within the office to file documents or use office equipment.
- Moderate noise level, typical of a busy office with conversations, phones ringing, and office equipment.
- A professional office environment in a controlled indoor climate.
|
| Position Summary
The Accounting Clerk is responsible for providing comprehensive accounting support by computing, classifying, and recording numerical data to maintain accurate financial records. This position manages the full cycle of accounts payable and accounts receivable, ensuring files are complete, payments are processed timely, and customer/vendor accounts remain in good standing. The Accounting Clerk provides high-level support to accounting supervisors, managers, and other department staff to ensure the integrity of the company’s financial operations.
Essential Duties and Responsibilities
- Perform accounting and clerical functions to support supervisors; research, track, and resolve complex accounting problems and discrepancies.
- Code and input data (invoices, checks, account statements, reports) into financial processing systems according to company procedures; work in QuickBooks to support the company.
- Review A/P for accuracy and ensure proper approvals are in place; process credit cards payable and accounts payable to ensure payments are current; audit bills against purchase orders.
- Generate and distribute customer invoices, credit memos, internal sales orders, and account statements; add, receive, and post customer payments and credits to specific accounts.
- Manage the collections process for past-due accounts, conferring with customers to resolve payment delays; audit invoices against purchase orders and research discrepancies.
- Prepare checks, account statements, and reports; assist with project and job cost reporting; reconcile report discrepancies and assist with expense report tracking.
- Compile and sort documents (bills, checks, purchase orders) substantiating business transactions; maintain digital and physical records by scanning and filing.
- Assist employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
- Assist with licensing compliance and other regulatory documentation.
- Assist with special projects and perform other job-related duties as assigned.
|
