The JobSquad Solutions Team is currently looking for a Logistics Office Clerical Coordinator to work at a company located in the Medley, FL area!
Job Title: Logistics Office Clerical Coordinator
Job Location: Medley
Pay and Hours for Job + Benefits: $18-$20/hr
NOW HIRING: Logistics Office Coordinator – Shipping Documentation
Position Overview
We are currently seeking a detail-oriented Logistics Office Clerical Coordinator to support the Traffic and Operations Departments with shipping documentation, and logistics coordination.
This is primarily an office-based clerical position focused on ensuring that all shipment documentation is accurate, complete, and submitted on time.
This position is NOT a warehouse position. Must have knowledge of shipping documentation such as Airway Bills, Bill of Lading, Commercial Invoices and Packing List.
Please read job duties below:
- Open and maintain shipment files in a timely and accurate manner.
- Prepare and process documentation for outgoing international shipments.
- Assist with cargo release and ensure required documentation is completed.
- Prepare and file AES/EEI documentation.
- Prepare final shipping documents, including:
- Airway Bills
- Bills of Lading
- Commercial Invoices
- Packing Lists
- Export and destination-country documentation
- Enter and maintain accurate shipment information in internal systems.
- Prepare pricing matrices to support accurate shipment billing.
- Calculate insurance charges and prepare insurance certificates when required.
- Coordinate shipment bookings with airlines, ocean carriers, and other transportation providers.
- Scan, upload, organize, and electronically file shipment documentation.
- Coordinate third-party order pickups as requested.
- Monitor documentation deadlines and shipment cutoffs.
- Communicate with warehouse managers and supervisors to ensure documents are completed before shipment deadlines.
- Work closely with Operations, Accounts Receivable, warehouse personnel, carriers, and other internal departments.
- Assist the Operations Manager with administrative and logistics-related tasks supporting Central American clients.
Required Skills & Qualifications
- Previous experience in logistics administration, shipping documentation, import/export, or transportation coordination preferred.
- Knowledge of shipping and international trade documentation is a plus.
- Familiarity with AES/EEI, Airway Bills, Bills of Lading, Commercial Invoices, and Packing Lists.
- Strong written and verbal communication skills in English.
- Proficiency with Microsoft Office, Outlook, Excel, and computerized filing systems.
- Bilingual English/Spanish , particularly for supporting Central American clients.
The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.
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