The JobSquad Solutions Team is currently looking for a Executive Assistant to work at a company located in the Hialeah, FL area!
Job Title: Executive Assistant
Job Location: Hialeah, FL 33014
Pay and Hours for Job + Benefits: $25 per hour
Job Description:
Employment Type: Full-Time 8 am - 5 pm, hour lunch – In Office job
Key Responsibilities
- Manage complex executive calendars and scheduling.
- Coordinate domestic travel, meetings, and executive events.
- Prepare professional correspondence, presentations, reports, and meeting agendas.
- Screen emails and communications while ensuring timely follow-up.
- Prioritize competing requests and manage changing executive schedules.
- Attend meetings when requested, take meeting notes, and track action items.
- Coordinate executive participation in networking events, client meetings, and community organizations.
- Serve as a professional point of contact for clients, manufacturers, vendors, and business partners.
- Assist with confidential projects and strategic initiatives.
- Organize company events and executive functions.
- Maintain electronic files, records, and confidential documents.
- Research information and prepare executive summaries as needed.
- Ensure deadlines and follow-up items are completed on time.
Qualifications
- Minimum 3 years of experience supporting senior executives or C-suite leadership.
- Exceptional written and verbal English skills with outstanding grammar and professional business writing.
- Strong executive presence with polished interpersonal and communication skills.
- Excellent organizational, time management, and multitasking abilities.
- Ability to anticipate executive needs and work independently.
- High level of discretion and integrity when handling confidential information.
- Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat.
- Experience coordinating executive travel and meetings.
- Ability to work with multiple priorities while maintaining attention to detail.
Preferred Experience
- Experience supporting executives in professional services, design, architecture, construction, or commercial interiors environment.
- Event planning and project coordination experience.
- Familiarity with CRM or project management software is a plus.
Personal Characteristics
The ideal candidate is:
- Highly professional with an executive presence.
- Exceptionally organized and detail-oriented.
- Polished, articulate, and confident communicating with executives and clients.
- Trustworthy and discreet with sensitive information.
- Positive, resourceful, and solutions-driven.
- Proactive, anticipating needs before being asked.
- Able to remain calm and organized under pressure.
- Personable, relationship-oriented, and an excellent representative of our company and leadership team.
The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.
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