- Job Description: Analytical Compliance Admin
- Position Summary
- We are a regulated hemp processing laboratory seeking a highly organized and detail-oriented Compliance Analytical Administrator to support our regulatory and quality operations. This role is responsible for preparing samples for third-party laboratory testing, ensuring testing meets state-specific compliance requirements, and reviewing analytical results to verify regulatory compliance.
- This position operates in a fast-paced, compliance-driven environment where accuracy, organization, and regulatory awareness are essential. The ideal candidate will develop expertise in hemp testing regulations and play a critical role in maintaining compliance across multiple jurisdictions.
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- Key Responsibilities
- Sample Preparation & Submission Coordination
- Prepare hemp-derived product samples for submission to third-party testing laboratories.
- Ensure proper labeling, documentation, and chain-of-custody records are accurate and compliant.
- Create and submit testing orders with third-party laboratories based on regulatory and internal requirements.
- Ensure correct test panels are ordered based on product type and state-specific compliance requirements.
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- Regulatory Compliance Oversight
- Learn and maintain current knowledge of hemp testing regulations across multiple states.
- Ensure all testing meets applicable regulatory requirements, including potency, residual solvents, pesticides, heavy metals, microbial contaminants, and other required panels.
- Verify that all compliance testing is completed prior to product release or distribution.
- Maintain compliance tracking systems and ensure all required testing is completed accurately.
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- Third-Party Laboratory Coordination
- Maintain professional working relationships with third-party testing laboratories.
- Coordinate testing requirements, confirm testing scopes, and monitor test progress.
- Communicate with laboratory partners regarding test orders, results, and compliance requirements.
- Assist in resolving discrepancies or issues related to test results or testing requirements.
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- Results Review & Quality Control
- Review Certificates of Analysis (COAs) and laboratory reports upon receipt.
- Verify that analytical results meet state regulatory requirements and internal quality standards.
- Identify out-of-specification or non-compliant results and escalate appropriately.
- Maintain accurate and organized compliance records for audit readiness.
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- Documentation & Compliance Support
- Maintain organized and accurate documentation in accordance with GMP and regulatory requirements.
- Ensure compliance records are complete, accurate, and audit-ready at all times.
- Support internal compliance initiatives and regulatory inspections.
- Assist with maintaining and improving compliance procedures and documentation systems.
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- Required Qualifications
- Associate’s or Bachelor’s degree in Chemistry, Biology, Regulatory Affairs, or related scientific field preferred.
- Experience working in a regulated environment (hemp, cannabis, pharmaceutical, nutraceutical, or food industries preferred).
- Strong attention to detail and organizational skills.
- Ability to learn and interpret regulatory requirements.
- Strong administrative and documentation management skills.
- Ability to work efficiently in a fast-paced, compliance-driven environment.
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- Preferred Qualifications
- Experience working with third-party analytical testing laboratories.
- Knowledge of hemp compliance and testing regulations.
- Familiarity with GMP or regulated laboratory environments.
- Experience reviewing Certificates of Analysis (COAs).
- Experience supporting regulatory compliance programs.
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- Key Competencies
- Strong regulatory and compliance focus
- Exceptional attention to detail
- Excellent organizational and documentation skills
- Ability to manage multiple compliance requirements simultaneously
- Strong communication and coordination skills
- Ability to thrive in a fast-paced environment
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- Work Environment
- This position operates within a regulated hemp processing laboratory and supports compliance operations in a fast-paced production environment. Strict adherence to regulatory requirements, documentation accuracy, and quality standards is essential.
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