| Experience & Education
- Minimum 2 years of administrative or office support experience in a professional environment
- High school diploma required; associate or bachelor’s degree preferred
Travel Requirements
- Must be available to travel internationally up to 20% of the time
- Valid passport required (or ability to obtain one), plus willingness to work across different time zones when needed
Technical Skills
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Familiarity with scheduling tools, virtual meeting platforms (Zoom, Teams), and standard office equipment
- Strong document preparation, data entry, and file management skills
- Ability to create professional reports, presentations, and spreadsheets
Communication & Interpersonal Skills
- Excellent verbal and written communication skills
- Must be fluent in English and Spanish
- Strong customer-service orientation with the ability to interact professionally with internal and external stakeholders
- Ability to maintain confidentiality and handle sensitive information
Organizational & Administrative Skills
- Strong attention to detail and accuracy
- Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines
- Strong problem-solving and time-management skills
- Ability to work independently with minimal supervision
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| We are seeking a highly organized and proactive bilingual Administrative Assistant with at least 2 years of professional administrative experience to support our Marketing Department. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced environment. This role involves international coordination, schedule management, and administrative support across departments. The position requires availability for international travel up to 20% of the time.
Key Responsibilities
- Provide administrative support to managers and team members, including scheduling meetings, organizing travel, and handling correspondence
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
- Assist with expense reporting, invoice processing, and basic budget tracking
- Prepare, edit, and format documents, presentations, and spreadsheets
- Maintain organized filing systems—both digital and physical
- Manage calendars, meeting logistics, room bookings, and event coordination
- Communicate professionally with internal staff, external partners, and international stakeholders
- Support onboarding of new staff and assist with departmental administrative tasks as needed
- Ensure confidentiality, accuracy, and timely completion of assigned tasks
- Perform other administrative duties as assigned
In-office position located in Hialeah, FL, 33018
$21 per hour
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