Accounts Payable: - Invoice Processing: Receive, review, and process invoices from vendors, subcontractors, and suppliers related to construction projects.
- Payment Processing: Prepare and execute timely payments to vendors, ensuring accurate coding to appropriate project accounts.
- Contract Compliance: Ensure all invoices comply with contract terms and verify that amounts match agreed-upon terms and contracts.
- Reconciliation: Reconcile vendor statements and resolve discrepancies with vendors or subcontractors.
- Purchase Orders: Verify purchase orders (POs) against invoices for proper approvals, quantities, and pricing.
- Document Management: Maintain accurate and up-to-date records of all payable transactions in the accounting system.
Accounts Receivable: - Invoice Creation: Prepare and issue invoices for clients based on completed construction milestones or as per contract terms.
- Collections: Follow up on outstanding invoices, manage aging accounts, and communicate with clients regarding overdue payments.
- Payments & Deposits: Process client payments, update customer accounts, and make deposits in accordance with company procedures.
- Project Billing: Coordinate with project managers to ensure accurate billing for construction projects and track change orders, retention, and progress payments.
- Account Reconciliation: Reconcile accounts receivable balances to ensure accuracy and timeliness of collections.
- Client Communication: Build and maintain strong relationships with clients to facilitate smooth payment processes.
General: - Financial Reporting: Assist in the preparation of financial reports, including cash flow projections, AP/AR aging reports, and other relevant metrics.
- Compliance: Ensure compliance with company policies, accounting standards, and regulatory requirements.
- Collaboration: Work closely with project managers, estimating, and the procurement team to ensure that all financial aspects of the project are properly tracked and invoiced.
- System Management: Utilize construction accounting software (e.g., Procore, Viewpoint, QuickBooks, Sage 300) for tracking payments, invoices, and project costs.
- Ad Hoc Support: Provide support during audits, month-end, and year-end closings.
Qualifications: - Experience: Minimum of 2-3 years of accounts payable and receivable experience, preferably in the construction industry.
- Education: High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Construction Experience: Knowledge of construction industry billing, project-based accounting, and lien waivers.
- Technical Skills: Proficiency in accounting software (e.g., Procore, Sage 300, QuickBooks, Viewpoint) and MS Office, particularly Excel.
- Detail-Oriented: Strong attention to detail with the ability to identify discrepancies and resolve issues quickly.
- Communication Skills: Strong written and verbal communication skills to interact with vendors, clients, and internal teams.
- Time Management: Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Problem Solving: Strong analytical and problem-solving skills.
Preferred Skills: - Familiarity with job costing, progress billing, and retention accounting specific to construction projects.
- Knowledge of lien laws and legal processes associated with construction payments.
- Previous experience with job cost tracking and project-based billing in construction.
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