| Account payable Coordinator – Part -Time
Location: Bethany. CT
3 days in office (Tues/Wed/Thurs)
8am to 5pm with 1 hour break or 8:30-5 with a 30 minute break
$25 - $35/hr. Temp – Hire
Job Duties and Responsibilities:
| POSITION SUMMARY
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This position is responsible for the accurate, timely, and compliant execution of all accounts payable activities. The Accounts Payable Coordinator manages vendor invoice processing using a three-way match system, payment processing, vendor maintenance, tax compliance activities, and month-end close responsibilities. The role supports strong internal controls, maintains detailed documentation and procedures, and provides responsive service to internal stakeholders and external vendors.
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| ESSENTIAL DUTIES AND RESPONSIBILITIES
Additional duties and responsibilities may be assigned, as necessary.
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- Invoice Processing, Payments and Cash Controls (65%)
- Process vendor invoices using a computerized three-way match system; resolve discrepancies and schedule invoices for payment.
- Ensure all invoices are properly approved in accordance with company policies and procedures; review batches for accuracy.
- Generate weekly check and wire runs; prepare and process manual checks as required.
- Transmit Positive Pay files to the bank on a daily basis.
- Match checks to invoices, route for signature approval, mail payments, and file supporting documentation.
- Vendor Setup, Tax and Compliance (20%)
- Set up new vendors and maintain vendor master data, including W-9 documentation.
- Maintain vendor files and prepare, review, and file annual 1099 forms.
- Perform self-assessment of use tax; register, prepare, file, and pay state sales and use tax returns on a timely basis.
- Complete credit applications requested by new vendors.
- Documentation, Controls & Internal Support (15%)
- Act as backup to review and approve employee expense reports submitted through the web-based expense reimbursement system and manual reports for assigned users.
- Respond to vendor and internal customer inquiries in a timely and professional manner. –
- Maintain written procedures for all aspects of the accounts payable function.
- Maintain accounts payable files for open and paid invoices.
- Act as backup for other Accounts Payable team members during absences.
Education & Experience:
- High School Diploma required; Bachelor’s degree in Business, Accounting, or a related field preferred.
- Minimum of 3 years of accounts payable experience using a computerized three-way match system; experience with JD Edwards preferred.
Technical & Professional Skills:
- Intermediate proficiency in Microsoft Office applications (Excel, Word, Outlook).
- Ability to learn and perform basic general accounting functions as required.
- Strong organizational skills with the ability to prioritize and manage multiple tasks.
- High attention to detail and accuracy.
Communication & Collaboration:
- Strong oral and written communication skills.
- Self-starter with a high level of motivation and accountability.
- Demonstrated teamwork and cooperation; maintains a positive, professional working relationship with all employees and vendors.
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