The JobSquad Solutions Team is currently looking for a Accounts Payable Coordinator to work at a company located in the Bethany, CT area!
| Job Title
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| Accounts Payable Coordinator
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| Position Location
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| Bethany, CT
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| Pay/hours for position
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| $25 - $35/Hr
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| Requirements of position
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| Responsibilities of position
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| Task Management/The Jobsquad is looking for an Accounts Payable Coordinator for one of our clients.
Contact info. Lorena Colon 954-658-1341
Schedule: 8:00 AM – 5:00 PM (1-hour break) or 8:30 AM – 5:00 PM (30-minute break)
Hybrid schedule: 3 days in office (Tuesday, Wednesday, Thursday) and remote on Monday and Friday
Pay rate: $25/hr. – $35/hr.
POSITION SUMMARY
This position is responsible for the accurate, timely, and compliant execution of all accounts payable activities. The Accounts Payable Coordinator manages vendor invoice processing using a three-way match system, payment processing, vendor maintenance, tax compliance activities, and month-end close responsibilities. The role supports strong internal controls, maintains detailed documentation and procedures, and provides responsive service to internal stakeholders and external vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Additional duties and responsibilities may be assigned, as necessary.
1. Invoice Processing, Payments and Cash Controls (65%)
• Process vendor invoices using a computerized three-way match system; resolve discrepancies and schedule invoices for payment.
• Ensure all invoices are properly approved in accordance with company policies and procedures; review batches for accuracy.
• Generate weekly check and wire runs; prepare and process manual checks as required.
• Transmit Positive Pay files to the bank on a daily basis.
• Match checks to invoices, route for signature approval, mail payments, and file supporting documentation.
2. Vendor Setup, Tax and Compliance (20%)
• Set up new vendors and maintain vendor master data, including W-9 documentation.
• Maintain vendor files and prepare, review, and file annual 1099 forms.
• Perform self-assessment of use tax; register, prepare, file, and pay state sales and use tax returns on a timely basis.
• Complete credit applications requested by new vendors.
3. Documentation, Controls & Internal Support (15%)
• Act as backup to review and approve employee expense reports submitted through the web-based expense reimbursement system and manual reports for assigned users.
• Respond to vendor and internal customer inquiries in a timely and professional manner. –
• Maintain written procedures for all aspects of the accounts payable function.
• Maintain accounts payable files for open and paid invoices.
• Act as backup for other Accounts Payable team members during absences.
REQUIRED SKILLS & QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:
• High School Diploma required; Bachelor’s degree in Business, Accounting, or a related field preferred.
• Minimum of 3 years of accounts payable experience using a computerized three-way match system; experience with JD Edwards preferred.
Technical & Professional Skills:
• Intermediate proficiency in Microsoft Office applications (Excel, Word, Outlook).
• Ability to learn and perform basic general accounting functions as required.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• High attention to detail and accuracy.
Communication & Collaboration:
• Strong oral and written communication skills.
• Self-starter with a high level of motivation and accountability.
• Demonstrated teamwork and cooperation; maintains a positive, professional working relationship with all employees and vendors.
Physical & Other Requirements:
- Ability to bend, reach, file, and lift or carry up to 15 pound
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The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.
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