The JobSquad Solutions Team is currently looking for a Accounts Payable Associate to work at a company located in the Miramar, FL area!
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| Accounts Payable Associate
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| Position Location
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| Miramar, FL
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Pay/hours for position
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| Hours are Monday-Friday 9:00AM-5:30 PM
$20-22/hr
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Requirements of position
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- High school diploma or equivalent required
- Associate or bachelor’s degree in accounting, Finance, Business Administration or related or equal experience professionally
- Certification (e.g., CAPA — Certified Accounts Payable Associate) is a plus
Experience & Skills
- Strong proficiency in Excel (pivot tables, lookups, data manipulation)
- Experience with ERP/accounting systems (Quick Books).
- Solid understanding of accounting principles (GAAP), accruals, internal controls
- Excellent attention to detail, accuracy, and organizational skills
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Strong oral and written communication skills
- Problem-solving mindset and ability to investigate discrepancies
Preferred / Nice-to-Have
- Prior experience in the dietary supplement, pharmaceutical, or nutraceutical industry
- Familiarity with GMP, FDA / regulatory compliance, or product cost accounting
- Exposure to international vendor transactions or cross-border payments
- Experience in process improvement, automation tools, or AP workflow systems
Working Conditions & Physical Requirements
- Office environment (some interaction with warehouse/receiving may be required)
- Ability to lift or carry light to moderate weight (e.g., files, boxes of invoices)
- Occasional overtime may be required during close periods or busy seasons
Performance Metrics
- Invoice processing cycle time (turnaround)
- Payment accuracy (error/exception rate)
- Vendor aging / number of past-due invoices
- Vendor query resolution time
- Compliance with internal controls and audit standards
- Contribution to process improvements, cost savings
Compensation & Benefits
- Competitive salary based on experience
- Benefits package including medical, dental, vision, paid time off, retirement plan
- Opportunities for professional development and career growth
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Responsibilities of position
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- Receive, review, code, and enter vendor invoices into the accounting/ERP system (e.g., SAP, Oracle, or other system used by Alfa Vitamins)
- Match invoices to purchase orders and receiving documents; perform three‑way match checks
- Route invoices for proper approval and follow up on missing approvals or discrepancies
- Prepare and execute payment runs (via check, ACH, wire transfers) and ensure timely remittances
- Reconcile vendor statements and resolve discrepancies, credit memos, or short payments
- Maintain and update vendor master files (including W‑9, bank/accounting information, terms)
- Respond to vendor inquiries regarding payment status, discrepancies, or account aging
- Assist in month-end closing activities: accruals, accounts payable aging reports, reconciliation of AP control accounts
- Maintain organized, accurate files of invoices, payment records, and supporting documentation
- Support audits by preparing supporting schedules, documentation, and responding to queries
- Collaborate with internal teams (procurement, operations, quality, etc.) to ensure smooth workflow and resolve issues
- Suggest and participate in process improvements, automation opportunities, and internal controls enhancements
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The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.
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