Conductor de montacargas
Conductor de montacargas
Tipo de contrato:
contrato
Ubicación:
Albert Park - Victoria
Industria:
categoría
Nombre de contacto:
nombre de contacto
Email de contacto:
correo electrónico de contacto
Fecha de publicación:
05-mayo-2023
The Accounting Coordinator will support the day-to-day accounting operations of a freight forwarding or international shipping company, with a primary focus on Accounts Payable (AP), Accounts Receivable (AR), bank reconciliations, billing, collections, and month-end closing activities.This position will work closely with the Accounting, Operations, and Management teams to ensure customer invoices, vendor payments, freight charges, receipts, and financial transactions are accurately recorded and reconciled.The ideal candidate will have experience in transportation, logistics, freight forwarding, shipping, or another service-based environment, with strong attention to detail and the ability to manage multiple priorities and deadlines.Key ResponsibilitiesAccounts PayableProcess and maintain vendor invoices for ocean, air, trucking, warehousing, customs, and other logistics-related services.Review invoices for accuracy, proper coding, supporting documentation, and appropriate approvals.Match vendor invoices against purchase orders, shipment records, rate agreements, or operational documentation when applicable.Enter and maintain AP transactions in the accounting system.Verify freight, terminal, trucking, storage, demurrage, detention, customs, and other transportationrelated charges.Research and resolve invoice discrepancies with vendors and internal operations teams.Prepare vendor payments and assist with payment processing according to company procedures.Maintain accurate vendor records and account balances.Respond to vendor inquiries regarding invoices, payment status, and account discrepancies. Accounts ReceivablePrepare and issue customer invoices for freight forwarding and logistics services.Review customer billing for accuracy, including freight, handling, documentation, customs, trucking, storage, and other applicable charges.Post customer payments and maintain accurate AR records.Monitor outstanding customer balances and assist with collection efforts.Follow up with customers regarding past-due invoices and payment discrepancies.Research and resolve customer billing issues in coordination with the Operations and Customer Service teams.Reconcile customer accounts and ensure payments are properly applied.Assist with credit memos, debit memos, adjustments, and account corrections.Maintain accurate customer account documentation.Bank ReconciliationPerform daily, weekly, and/or monthly bank reconciliations.Compare bank statements with accounting system transactions.Identify and research discrepancies, outstanding checks, deposits, electronic payments, and other unmatched transactions.Record necessary adjustments and corrections.Maintain accurate cash and bank account records.Assist management with cash flow and account balance reporting.Month-End ClosingAssist the Accounting Manager or Controller with month-end closing activities.Review AP and AR balances before month-end close.Ensure invoices, payments, receipts, and accounting transactions are recorded in the appropriate accounting period.Assist with accruals, prepaid expenses, journal entries, and account adjustments.Reconcile assigned general ledger accounts.Review outstanding receivables and payables for accuracy.Assist with revenue and expense reconciliation.Prepare supporting schedules and reports for month-end financial statements.Research and resolve discrepancies identified during the closing process.Help ensure all required accounting transactions are completed accurately and on time.Maintain organized documentation supporting month-end close activities.Freight Forwarding / Logistics AccountingWork closely with Operations to ensure shipments are properly costed and billed.Review shipment files to confirm all applicable revenue and vendor costs have been captured.Verify freight forwarding charges against customer rates and vendor invoices.Assist with shipment profitability and job-costing analysis.Review open shipments and files for missing costs or revenue.Assist with identifying unbilled revenue and uninvoiced vendor costs.Monitor operational files to ensure timely billing and financial closure.Communicate with ocean, air, trucking, customs, and warehouse teams regarding billing and accounting discrepancies.Assist with resolving freight-related billing disputes.Reporting & Administrative ResponsibilitiesPrepare weekly and monthly AP and AR reports.Provide aging reports for management review.Monitor outstanding receivables and payables.Assist with cash flow reporting and financial analysis.Maintain accurate accounting files and documentation.Assist with audits and provide supporting documentation as requested.Maintain confidentiality of financial and customer information.Follow company accounting policies, internal controls, and procedures.Assist with special accounting projects and process improvement initiatives.Qualifications2–5 years of accounting experience, preferably within freight forwarding, shipping, transportation, logistics, or a related industry.Strong Accounts Payable and Accounts Receivable experience.Experience performing bank reconciliations.Experience assisting with month-end close.Understanding of general accounting principles.Experience with invoicing, collections, payment processing, and account reconciliation.Strong Excel and Microsoft Office skills.Experience with accounting software or ERP systems.Freight forwarding or transportation accounting experience is strongly preferred.Strong attention to detail and accuracy.Excellent organizational and time-management skills.Ability to meet deadlines in a fast-paced environment.Strong written and verbal communication skills.Preferred ExperienceFreight Forwarding AccountingOcean Import/Export BillingAir Freight BillingTransportation AccountingJob CostingShipment ProfitabilityFreight Invoice AuditingDemurrage & Detention BillingCustoms & Brokerage BillingTrucking/Drayage InvoicesCargoWise or similar freight forwarding softwareQuickBooks, NetSuite, SAP, or other ERP/accounting systemsAdvanced Microsoft ExcelIdeal CandidateThe ideal candidate is a detail-oriented Accounting Coordinator who understands both accounting and the operational side of freight forwarding. They should be comfortable working with AP, AR, customer billing, vendor invoices, bank reconciliations, collections, and month-end closing while communicating effectively with Operations and customers.Key qualities: Accurate • Organized • Analytical • Dependable • Deadline-driven • Detail-oriented • Teamoriented • Strong communicator • Problem solverAlternative Job TitlesDepending on the level of the candidate, this position could also be titled:Accounting Coordinator – Freight ForwardingAccounting Specialist – AP/ARAccounts Payable/Accounts Receivable Specialist
The JobSquad Solutions Team is currently looking for a Accounting Coordinator to work at a company located in the Miami Lakes, FL area!
Job Title: Accounting Coordinator
Job Location: Miami Lakes, FL
Pay and Hours for Job + Benefits:
Salary: $50k
Direct Hire, Full Time
Job Description:
Our client is seeking for an Accounting Coordinator to join their freight forward organization in Miami Lakes, FL.
Are you a detail-oriented finance professional who thrives in the fast-paced world of international logistics? We are looking for an Accounting Coordinator with freight forwarding experience to join our collaborative team in Miami Lakes! If you love keeping the numbers in check while supporting dynamic daily trade operations, we’d love to meet you.
What You’ll Do
You will serve as a vital pillar of our financial operations, partnering closely with our Accounting, Operations, and Management teams to ensure all vendor payments, customer invoices, freight charges, and financial transactions run smoothly.
Accounts Payable (AP): Review, code, and enter vendor invoices for ocean, air, trucking, warehousing, and customs services. Match invoices against rate agreements, POs, and shipment records while verifying transport-specific fees (demurrage, storage, detention, and terminal charges).
Accounts Receivable (AR) & Billing: Generate and dispatch accurate customer billing, process incoming payments, and follow up gently on outstanding account balances.
Reconciliations & Closing: Perform bank reconciliations, assist with month-end closing activities, and ensure financial records align perfectly with operational documentation.
Cross-Department Support: Collaborate with the operations team to resolve billing discrepancies and keep shipment records moving forward without friction.
What We’re Looking For
Industry Experience: Prior experience in freight forwarding, ocean/air shipping, transportation, or logistics is highly preferred.
Core Accounting Skills: Proven hands-on experience in AP, AR, billing, and general ledger coding.
Detail & Efficiency: High accuracy when handling transport documentation, rate sheets, and high-volume data entry under deadlines.
Team Mindset: Strong communication skills and a collaborative attitude to work alongside internal teams and external logistics partners.
Ready to apply?
Bring your logistics background and accounting expertise to a company that values your hard work. Apply today to start your next career move!
The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.
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